Calling for vendors, sponsors, performers, buskers and volunteers!Note: 2024 applications for vendors and performers will be accepted as of February 1, 2024 .Last year the Faire attracted more than 11,000 visitors in a single day. We anticipate more of the same this year.
An event of this size involves lots of people coming together to make it happen. We need vendors to sell products or food. We need buskers to add colour and activity. We need volunteers to help make things run smoothly. And we need sponsors to help cover the costs of running a free, family-oriented event.
For details, and to apply, check out the topic you're interested in.Note that Medieval Faire participants (vendors, food vendors, performers, buskers and volunteers) must agree to the Media Policy: any photographs or videos of Fergus Medieval Faire participants taken at the Faire may be posted on the Fergus Medieval Faire website and/or social media sites, for the purpose of promoting the Faire. Images will not be used for any other purpose.

Vendor Information

The Vendor fee is $125.00 for a standard lot or $150 for a corner lot in the Peddlar's Market area, and $150 for a standard lot on the main street. All lots are 10' x 10'. A site map with location options will be provided upon approval of your application.Fergus Medieval Faire will provide a list of approved vendors to the Township of Centre Wellington prior to our event. You do not need to apply for a permit with them. This permit is included in your Fergus Medieval Faire Vendor Fee.Please fill out and submit the vendor application form below. Applications are processed as they are received and spots are filling up quickly. Applications will be accepted until we reach capacity or until June 15, whichever comes first. Once approved, you will receive a media release form which must be signed and returned to the Fergus Medieval Faire organizers by July 6, 2024.Vendors should arrive at least an hour early to set up (event begins at 11am). Vendors must stay open until the event is over. (5pm)Each vendor is responsible for their own tent set up. Vendors supply their own tent and tables. Tents can be no larger than 10′ x10′ and must be weighted down (no stakes or pegs)All vendors will be in the designated Marketplace area unless otherwise arranged with the Fergus Medieval Faire organizers.Vendors cannot partner with other vendors or bring in products/vendors that have not been approved by the Fergus Medieval Faire. All product must be approved by the Fergus Medieval Faire. We reserve the right to decline unapproved vendors / products on site.Third Party marketing, advertising and promotions are not permitted. Please do not display posters or hand out promotional materials without approval of Fergus Medieval Faire organizers.Vendors must be able to provide proof of insurance to Fergus Medieval Faire organizers. Details available upon approval of your application.Media Policy: any photographs or videos of Fergus Medieval Faire participants taken at the Faire may be posted on the Fergus Medieval Faire website and/or social media sites, for the purpose of promoting the Faire. Images will not be used for any other purpose.

2024 Fergus Medieval Faire Vendor Form

Food Vendor Information

The Food Truck Vendor fee is $200.00. Food truck vendors are also required to have insurance and a food truck permit from the Township.Please fill out and submit the Food Truck vendor application form below. Applications are processed as they are received and spots are filling up quickly. Applications will be accepted until we reach capacity or until June 22, whichever comes first.Vendors should arrive at least an hour early to set up (event begins at 11am). Vendors must stay open until the event is over. (5pm)All food trucks will be assigned a location on the Faire grounds.
Faire volunteers will assist in moving barricades to allow food trucks into and out of their designated location.Garbage cans for patrons will be available around the Faire. Food truck vendors are responsible for managing and removing their own garbage.Vendors cannot partner with other vendors or bring in products/vendors that have not been approved by the Fergus Medieval Faire. All products must be approved by the Fergus Medieval Faire. We reserve the right to decline unapproved vendors / products on site.Third Party marketing, advertising and promotions are not permitted. Please do not display posters or hand out promotional materials without approval of Fergus Medieval Faire organizers.Vendors must be able to provide proof of insurance to Fergus Medieval Faire organizers.Media Policy: any photographs or videos of Fergus Medieval Faire participants taken at the Faire may be posted on the Fergus Medieval Faire website and/or social media sites, for the purpose of promoting the Faire. Images will not be used for any other purpose.

2024 Fergus Medieval Faire Food Vendor Form

Performer Information

Approved performers will be assigned a location for their performances. All performers are required to dress in costume appropriate for a medieval event.Please fill out and submit the performer application form below. Once approved, you will receive a media release form which must be signed and returned to the Fergus Medieval Faire organizers by July 6, 2024. You will also receive a contract specifying terms and payment.Performers should arrive at least one hour early to set up (event begins at 11am). Performers must stay until the event is over. (5pm)Third Party marketing, advertising and promotions are not permitted. Please do not display posters or hand out promotional materials without approval of Fergus Medieval Faire organizers.Performers must be able to provide proof of insurance to Fergus Medieval Faire organizers.Media Policy: any photographs or videos of Fergus Medieval Faire participants taken at the Faire may be posted on the Fergus Medieval Faire website and/or social media sites, for the purpose of promoting the Faire. Images will not be used for any other purpose.

2024 Fergus Medieval Faire Performer Form

Busker Information

The Busker fee is $50 per person. Approved buskers will be assigned a location for their performances. All buskers are required to dress in costume appropriate for a medieval event.Please fill out and submit the busker application form below. Once approved, you will receive a media release form which must be signed and returned to the Fergus Medieval Faire organizers by July 6, 2024.Buskers should arrive at least 30 minutes early to set up (event begins at 11am). Buskers must stay until the event is over. (5pm)Third Party marketing, advertising and promotions are not permitted. Please do not display posters or hand out promotional materials without approval of Fergus Medieval Faire organizers.Media Policy: any photographs or videos of Fergus Medieval Faire participants taken at the Faire may be posted on the Fergus Medieval Faire website and/or social media sites, for the purpose of promoting the Faire. Images will not be used for any other purpose.

Fergus Medieval Faire Busker Form

Sponsor Information

The Fergus Medieval Faire is an annual free family-oriented event that takes place throughout downtown Fergus. Last year the Faire attracted more than 11,000 visitors to the downtown core, bringing increased revenue to local restaurants and shops as well as guests to the local accommodation businesses. Local stores report repeat business as visitors return for Christmas shopping.This year the 4th Fergus Medieval Faire takes place on July 20, 2024. Activities are located throughout downtown Fergus. It will encompass Beattie Park, Templin Garden, the Fergus Grand Theatre, the ForgeX Training building and parts of the Marketplace parking lot, Menzie’s Lane, Saint Andrews Steet, Provost Lane and the Provost Lane parking lot.
There is no revenue from ticket sales – as an open-street event there are too many points of entrance to control access – and we rely on local sponsors and grants to fund it.Sponsorships offer a great opportunity for you to participate in one of downtown Fergus’ most successful events, gain positive exposure in the community and reach new markets.You may choose to sponsor a specific activity of the Fergus Medieval Faire (activity list coming soon) or be a general sponsor (minimum $450.00). See the sponsorship form below.

Knight level sponsorship ($450 - $595)

Lord level sponsorship ($600 - $995)

Royal level sponsorship ($1000 +)

Fergus Medieval Faire Sponsor Form

Volunteer Information

Putting on an event of this size is a big job and we could use some help. If you’re interested, please fill out the volunteer form below and we’ll get back to you with details. Here’s what we need:Setup / Teardown (setup 8:00am – 11:00am teardown 5:00pm – 6:00pm)
Setting up or taking down street barricades / moving barricades / setting up or taking down tents / helping out wherever neededInformation Booth (11:00am – 1:00pm or 1:00pm – 3:00pm or 3:00pm – 5:00pm)
Volunteers will be stationed at the information booth in the centre of the Faire, giving directions and handing out Faire maps.Event Support (9:00am - 12:00pm or 12:00pm - 3:00pm or 3:00pm - 6:00pm
You'll be assigned to assist the Faire organizers as required. This could include helping to set up or take down tents, running errands, or assisting other volunteers.Safety Marshals (11:00am – 2:00pm or 2:00pm – 5:00pm)
We need people to help with any emergencies that might come up: an illness or injury, a child gets separated from their family, etc. You’ll patrol a section of the Faire grounds, respond to issues and contact the appropriate emergency service (St. John Ambulance or 911). You are not expected to provide first aid or emergency services (unless you are qualified to do so). St John Ambulance will be onsite and the police, fire department and township are all aware of the event.Visual media creators (11:00am – 1:00pm or 1:00pm – 3:00pm or 3:00pm – 5:00pm)
Are you interested in photography or videography? Or maybe you’d like to try your hand at vlogging. We need people to roam the Faire grounds and record the action.Custodians (11:00am – 2:00pm or 2:00pm – 5:00pm)
Easily the least attractive job, but an important one. We need people to monitor the garbage cans and washrooms, remove and replace garbage bags as required, and inform the volunteer coordinator if a washroom needs special attention.Media Policy: any photographs or videos of Fergus Medieval Faire participants taken at the Faire may be posted on the Fergus Medieval Faire website and/or social media sites, for the purpose of promoting the Faire. Images will not be used for any other purpose.

Fergus Medieval Faire Volunteer Form