Calling for vendors, sponsors, performers, buskers and volunteers!For the last three years the Fergus Medieval Faire has attracted more than 10,000 visitors in a single day. We anticipate more of the same this year.
An event of this size involves lots of people coming together to make it happen. We need vendors to sell products or food. We need buskers to add colour and activity. We need volunteers to help make things run smoothly. And we need sponsors to help cover the costs of running a free, family-oriented event.
For details, and to apply, check out the topic you're interested in.Note that Medieval Faire participants (vendors, food vendors, performers, buskers and volunteers) must agree to the Media Policy: any photographs or videos of Fergus Medieval Faire participants taken at the Faire may be posted on the Fergus Medieval Faire website and/or social media sites, for the purpose of promoting the Faire. Images will not be used for any other purpose.

Vendor Information

The Vendor fee is $150.00 for a standard lot on the main street. All lots are 10' x 10'.Fergus Medieval Faire will provide a list of approved vendors to the Township of Centre Wellington prior to our event. You do not need to apply for a permit with them. This permit is included in your Fergus Medieval Faire Vendor Fee.Please fill out and submit the vendor application form below. Applications are processed as they are received and spots are filling up quickly. Applications will be accepted until we reach capacity or until May 15 2025, whichever comes first.
Vendors should arrive at least an hour early to set up (event begins at 11am). Vendors must stay open until the event is over. (5pm)Each vendor is responsible for their own tent set up. Vendors supply their own tent and tables. Tents can be no larger than 10′ x10′ and must be weighted down (no stakes or pegs)Would you prefer to arrive and have a designated tent set up and ready for you? We have ten tents available in a prime area. The fee is $75 and includes a 10' x 10' tent, a designated parking spot for one vehicle, and lunch for one person. Plus we set up and take down the tent.All vendors will be in the designated Marketplace area unless otherwise arranged with the Fergus Medieval Faire organizers.Vendors cannot partner with other vendors or bring in products/vendors that have not been approved by the Fergus Medieval Faire. All product must be approved by the Fergus Medieval Faire. We reserve the right to decline unapproved vendors / products on site.Third Party marketing, advertising and promotions are not permitted. Please do not display posters or hand out promotional materials without approval of Fergus Medieval Faire organizers.Vendors must provide a Certificate of Insurance to Fergus Medieval Faire organizers. The COI must identify the following as co-insured:
- the Town of Centre Wellington (1 MacDonald Square, Elora ON N0B1S0)
- the Fergus BIA (P.O. Box 381, Fergus On N1M 3E2
- Fergus Medieval Faire executives, organizers and volunteersMedia Policy: any photographs or videos of Fergus Medieval Faire participants taken at the Faire may be posted on the Fergus Medieval Faire website and/or social media sites, for the purpose of promoting the Faire. Images will not be used for any other purpose.

2025 Fergus Medieval Faire Vendor Form

Food Vendor Information

The Food Truck Vendor fee is $250.00. Food truck vendors are also required to have insurance and a food truck permit from the Township.Please fill out and submit the Food Truck vendor application form below. Applications are processed as they are received and spots are filling up quickly. Applications will be accepted until we reach capacity or until May 15, whichever comes first.Vendors should arrive at least an hour early to set up (event begins at 11am). Vendors must stay open until the event is over. (5pm)All food trucks will be assigned a location on the Faire grounds.
Faire volunteers will assist in moving barricades to allow food trucks into and out of their designated location.Garbage cans for patrons will be available around the Faire. Food truck vendors are responsible for managing and removing their own garbage and waste water.Vendors cannot partner with other vendors or bring in products/vendors that have not been approved by the Fergus Medieval Faire. All products must be approved by the Fergus Medieval Faire. We reserve the right to decline unapproved vendors / products on site.Third Party marketing, advertising and promotions are not permitted. Please do not display posters or hand out promotional materials without approval of Fergus Medieval Faire organizers.Vendors must provide a Certificate of Insurance to Fergus Medieval Faire organizers. The COI must identify the following as co-insured:
- the Town of Centre Wellington (1 MacDonald Square, Elora ON N0B1S0)
- the Fergus BIA (P.O. Box 381, Fergus On N1M 3E2
- Fergus Medieval Faire executives, organizers and volunteersMedia Policy: any photographs or videos of Fergus Medieval Faire participants taken at the Faire may be posted on the Fergus Medieval Faire website and/or social media sites, for the purpose of promoting the Faire. Images will not be used for any other purpose.

2025 Fergus Medieval Faire Food Vendor Form

Performer Information

Approved performers will be assigned a location for their performances. All performers are required to dress in costume appropriate for a medieval event.Please fill out and submit the performer application form below. Once approved, you will receive a contract specifying terms and payment.Performers should arrive at least one hour early to set up (event begins at 11am). Performers must stay until the event is over. (5pm)Third Party marketing, advertising and promotions are not permitted. Please do not display posters or hand out promotional materials without approval of Fergus Medieval Faire organizers.Vendors must provide a Certificate of Insurance to Fergus Medieval Faire organizers. The COI must identify the following as co-insured:
- the Town of Centre Wellington (1 MacDonald Square, Elora ON N0B1S0)
- the Fergus BIA (P.O. Box 381, Fergus On N1M 3E2
- Fergus Medieval Faire executives, organizers and volunteersMedia Policy: any photographs or videos of Fergus Medieval Faire participants taken at the Faire may be posted on the Fergus Medieval Faire website and/or social media sites, for the purpose of promoting the Faire. Images will not be used for any other purpose.

2025 Fergus Medieval Faire Performer Form

Busker Information

The Busker fee is $50 per person. Approved buskers will be assigned a location for their performances. All buskers are required to dress in costume appropriate for a medieval event.Please fill out and submit the busker application form below. Once approved, you will receive a media release form which must be signed and returned to the Fergus Medieval Faire organizers by May 15, 2025.Buskers should arrive at least 30 minutes early to set up (event begins at 11am). Buskers must stay until the event is over. (5pm)Third Party marketing, advertising and promotions are not permitted. Please do not display posters or hand out promotional materials without approval of Fergus Medieval Faire organizers.Buskers must provide a Certificate of Insurance to Fergus Medieval Faire organizers. The COI must identify the following as co-insured:
- the Town of Centre Wellington (1 MacDonald Square, Elora ON N0B1S0)
- the Fergus BIA (P.O. Box 381, Fergus On N1M 3E2
- Fergus Medieval Faire executives, organizers and volunteersWe recognize that insurance is an added expense for buskers. However the Faire operates on Township property and we are obligated to follow their rules.Media Policy: any photographs or videos of Fergus Medieval Faire participants taken at the Faire may be posted on the Fergus Medieval Faire website and/or social media sites, for the purpose of promoting the Faire. Images will not be used for any other purpose.

Fergus Medieval Faire Busker Form

Sponsor Information

Introduction
The Fergus Medieval Faire is an annual, free, family-oriented event held throughout downtown Fergus, Ontario. The Fergus Medieval Faire began in July 2018. The Pandemic interrupted this annual event in 2020 and 2021. The 6th annual Fergus Medieval Faire is scheduled to take place on July 26, 2025.This event not only celebrates medieval history and culture but also serves as a vital economic driver for the community, highlighting the positive impact of cultural festivals on local economies.Funding
The Fergus Medieval Faire began in 2018 and welcomed 2,500 visitors to downtown Fergus. In 2024, the Faire attracted more than 11,000 visitors in a single day, significantly boosting tourism and revenues for local businesses. Restaurants and shops reported increased revenue and sold-out accommodation providers welcomed guests from throughout the province of Ontario.The Fergus Medieval Faire is an immersive interactive experience suitable for all ages featuring Medieval games, activities, entertainment and feasting. The event takes place throughout downtown Fergus and includes Templin Garden, Provost Lane, Menzies Lane, and Saint Andrew Street (from Saint David to Tower Street). Intentionally designed to encourage visitors to explore downtown Fergus in its’ entirety.The Fergus Medieval Faire is a community-oriented event collaborating with the downtown library, local church groups, theatre & theatre groups, local entertainers and service groups.
The Fergus Medieval Faire is an admission free open-street event. As such, the Faire relies on local sponsors and grants for funding, as there are no ticket sales. Currently the faire receives a small amount of grant dollars from the Town of Centre Wellington and the Fergus BIA.
We believe the Fergus Medieval Faire is so well attended because it is free. It is one of the only festivals in Ontario that is admission free, making it a popular choice for young families.Sponsorship
Sponsoring the Fergus Medieval Faire offers businesses a unique opportunity to engage with a vibrant community event that attracts thousands of visitors annually. We believe that by supporting our event, sponsors gain positive exposure through various channels, including on-site signage, social media mentions, and inclusion in advertising materials. This visibility not only enhances brand recognition but also demonstrates a commitment to supporting local culture and community initiatives. Additionally, the event's diverse activities and wide attendance provide sponsors with access to new markets and potential customers, fostering goodwill and encouraging repeat business.Sponsorship Opportunities:
Participating as a sponsor offers valuable exposure and community engagement. Sponsorship levels include:

Knight level sponsorship ($450 - $595)

Lord level sponsorship ($600 - $995)

Noble level sponsorship ($1000 - $1495)

Royal level sponsorship ($1500 +)

The Next Step
We would be happy to discuss sponsorship opportunities with you. If you're interested in supporting the Fergus Medieval Faire or contributing in other ways, please don't hesitate to reach out.

Fergus Medieval Faire Sponsor Form

Volunteer Information

Putting on an event of this size is a big job and we could use some help. If you’re interested, please fill out the volunteer form below and we’ll get back to you with details. Here’s what we need:Setup / Teardown (setup 8:00am – 11:00am teardown 5:00pm – 6:00pm)
Setting up or taking down street barricades / moving barricades / setting up or taking down tents / helping out wherever neededInformation Booth (11:00am – 1:00pm or 1:00pm – 3:00pm or 3:00pm – 5:00pm)
Volunteers will be stationed at the information booth in the centre of the Faire, giving directions and handing out Faire maps.Event Support (9:00am - 12:00pm or 12:00pm - 3:00pm or 3:00pm - 6:00pm
You'll be assigned to assist the Faire organizers as required. This could include helping to set up or take down tents, running errands, or assisting other volunteers.Safety Marshals (11:00am – 2:00pm or 2:00pm – 5:00pm)
We need people to help with any emergencies that might come up: an illness or injury, a child gets separated from their family, etc. You’ll patrol a section of the Faire grounds, respond to issues and contact the appropriate emergency service (St. John Ambulance or 911). You are not expected to provide first aid or emergency services (unless you are qualified to do so). St John Ambulance will be onsite and the police, fire department and township are all aware of the event.Visual media creators (11:00am – 1:00pm or 1:00pm – 3:00pm or 3:00pm – 5:00pm)
Are you interested in photography or videography? Or maybe you’d like to try your hand at vlogging. We need people to roam the Faire grounds and record the action.Custodians (11:00am – 2:00pm or 2:00pm – 5:00pm)
Easily the least attractive job, but an important one. We need people to monitor the garbage cans and washrooms, remove and replace garbage bags as required, and inform the volunteer coordinator if a washroom needs special attention.Media Policy: any photographs or videos of Fergus Medieval Faire participants taken at the Faire may be posted on the Fergus Medieval Faire website and/or social media sites, for the purpose of promoting the Faire. Images will not be used for any other purpose.

Fergus Medieval Faire Volunteer Form